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The Annual Junior Medical Officer (JMO) Recruitment Campaign

NSW Health co-ordinates an Annual Junior Medical Officer (JMO) Recruitment Campaign where most vocational and non-vocational positions are advertised for commencement in the following clinical year. Most applicants who are recruited into a JMO position in the NSW public health system apply via the campaign. This recruitment is conducted online through the NSW Health ROB system.

Main round

Most applications for the main round of JMO recruitment will close on 16 August 2022, however advertising for some roles occurs earlier. You can view all application open and close dates on the Campaign dates page.

Second round

Positions not filled in the main round will be advertised in the second round of recruitment from 5 October 2022. If you wish to apply for a second round position, please review the JMO Career Portal regularly and apply promptly as interviewing for these positions will occur over a shorter period of time than the first round.

Ad hoc positions

The only time a position would be advertised outside the campaign is when there is an immediate need to fill a role during the current clinical year (these are referred to as ad hoc positions).

Medical specialty colleges

All specialties listed by the Medical Board of Australia can advertise positions via the annual campaign. Although the medical specialty colleges are involved with the recruitment of their positions, NSW Health as the employer makes the final decision on the suitability and appointment of doctors for the NSW public hospital system.

Whilst college representatives partake in the annual recruitment campaign, there is a separate process for trainees where the college is responsible for the allocation of trainees. The college allocation process applies to trainees in:

  • cardio-thoracic surgery
  • dermatology
  • general surgery
  • hand surgery
  • neurosurgery
  • orthopaedic surgery
  • otolaryngology – head and neck surgery
  • oral and maxillofacial surgery
  • paediatric surgery
  • plastic surgery
  • urology
  • vascular surgery.

Please refer to the websites of specific colleges for more information about applying as trainee.

Application process

External applicants

If you are currently not employed with NSW Health, please apply for positions through the external JMO career portal.

Internal applicants

If you are a current NSW Health employee with an exisiting Stafflink number, please apply for positions through the internal JMO career portal for a smoother application and onboarding experience.

Medical Officers who applied through the NSW Medical Officers Recruitment Portal for the Annual Medical Recruitment Campaign in 2021 can continue to use the same account to access their profile. We recommend logging into the Career Portal with the same credentials as last year – remember if you are already paid by NSW Health you can use your StaffLink ID and Password to get in.

Note: We recommend using Google Chrome or Mozilla Firefox for a preferred browser experience and ensure that you have disabled Pop Up Blockers while using the NSW Health ROB system.

Do I need to submit an application for each position I am interested in applying for?

Yes. As the positions are facility/network based you need to apply to each advertisement. Submitting only a CV only will not get you a job regardless of what you have been told.

There is no requirement to submit a cover letter with your application.

Can I apply for more than one position?

The system accepts applications for more than one position. However, you should only apply for positions that you are prepared to work in,if you are offered the position. If you no longer wish to be considered for a position, please withdraw your application as soon as possible.

If you receive more than one offer, you need to accept ONLY one and decline all others. You should contact the convenor if you wish to discuss or clarify an offer to assist in your decision-making.

If you have already accepted a position but subsequently become eligible for a more desirable job, you will need to notify the convenor or the contact of the previously accepted position as soon as practicable to inform them that you will be accepting another role and are withdrawing from the previously accepted one.

Can overseas-trained doctors / international medical graduates apply?

Overseas trained doctors can apply for positions during the annual campaign. Applications for positions are based on merit, in competition against local applicants.

The appointment of an applicant without Australian citizenship or permanent residency is for a specific period of time only, depending on the contract of employment. Employment is not guaranteed beyond the date of the contract offered, notwithstanding the fact that an applicant’s working visa may be for a different period of time.

Please note that visa information and submission is managed by the Medical Administration Unit at the Facility from which you have received a contract. Any visa related queries should be directed to that unit. For general information about visas and eligibility, please visit the website of the Department of Home Affairs.

Do I need Medical Board Registration?

You are required to obtain or maintain your professional medical registration with the Medical Board of Australia. Your continued appointment is conditional upon you maintaining this registration and having evidence of your registration by way of a certified copy of a current Practising Certificate issued by the Medical Board of Australia.

Information required

When applying for a position, you will be asked to provide:

  • contact details
  • evidence of working rights within Australia and residency status
  • AHPRA registration number and details
  • updated resume
  • responses to selection criteria or other questions in the application
  • MBBS or equivalent (mandatory)
  • additional specialty training certification/ exam results (optional)
  • fellowship certificates (mandatory if applying for a Senior Registrar position)
  • other documentation that is requested in the job advertisement.

Your personal details and the details you provide in each application are only used for the JMO recruitment process and if successful, information will be placed on your personnel file. It is not used for any other purposes.

If you have previously applied for a position through the JMO Annual Recruitment Campaign it is essential that you review your documentation (resume and qualifications) in preparation for this year’s campaign.

Resume

You cannot attach a file that exceeds the allocated limit of 5120 kilobytes. You can attach a maximum of 25 files, one at a time.

The only document types that can be attached are:

  • .txt
  • .rtf
  • .doc
  • .docx
  • .pdf
  • .odt
  • .html
  • .htm

Attaching files

To attach a file, click ‘Choose File’, select the file you want to attach. Then, click ‘Attach’.

If you have any issues attaching files using a mobile device, please log in via your PC/Laptop before the closing date and click on ‘My Applications’ and then ‘View/Edit Applications.

Deleting files

To delete a file, click the corresponding ‘Delete’ button.

We advise that you do not delete any ‘relevant files’ until you know the outcome of your applications.

Selection criteria

As part of the application process, you will be asked to respond to the selection criteria for that position. The selection criteria are a set of measurable standards that assists the selection panel in determining whether you have the right mix of skills, knowledge, qualifications and experience required for the position.

How should I respond to the drugs of addiction declaration?

The declaration states: “Under the provisions of the Poisons and Therapeutic Goods Regulation 1994, do you have conditions on your authority to be in possession of, prescribe, supply, dispense or administer Schedule 4(d) and Schedule 8 drugs?”.

If you answer yes, this means you do have restriction/s on your licence. This may inhibit your ability to perform the full duties of the position.

If you do not have any restrictions, the correct response is ‘No’.

Preferences and preference matching

Due to the large volume of roles advertised within the NSW Health JMO Campaign, certain specialties use a process where applicants are asked to provide a preferred location or network. The process of preference matching reduces multiple job offers for applicants and allows NSW Health to offer the successful applicants their most preferred location/network for that role and specialty. Currently, preference matching is used for:

  • Basic Physician Trainees
  • Surgical Skills Unaccredited Trainees
  • Surgical Skills SRMOs
  • Rural Preferential Recruitment (Intern - Prevocational Training Network)
  • Geriatric Medicine Advanced Trainees.

When advertising closes for these positions, an email is sent all applicants that provides information about this process and instructions on the next steps of the process.

Viewing or editing applications

You can view and edit your application until applications close via the JMO Career Portal. Once applications have closed, you will no longer have access to your application. If you need to update your contact information, email or referee details after applications close, it is essential that you contact the JMO HelpDesk prior to making any amendments.

Late applications

If you would like to request to submit a late application, you need to contact the Convenor for the position. Late applications are only accepted under exceptional circumstances and this decision is made at the discretion of the Convenor. Late applications cannot be considered once interviews have commenced for the position.

Withdrawing applications

Applications can be withdrawn via the ‘My Applications’ tile on the JMO Career Portal.

If you wish to withdraw from a position and have an interview scheduled or have already been for an interview, please contact the job owner directly.

Interviews

If you are asked to attend an interview you will be contacted by phone or email. Depending on the interview process, you may be asked to select a date and time online, or this may be allocated for you.

Interviews are conducted either in person or online. If you are unable to attend an interview in person due to personal circumstances, you may request an online interview by contacting the person listed on the interview invitation.

Declarations and pre-employment screening checks

The application process requires you to complete declarations and provide consent to pre-employment screening checks.

Pre-employment checks are initiated in accordance with the current NSW Health Employment Screening policies. Checks include, but are not limited to:

  • National Police Check (NPC)
  • Working with Children Check (WWCC)
  • service check register
  • Medical Board of Australia registration
  • immunisation status.

Where required by the position, and not already conducted, a relevant health assessment of the preferred applicant may also be undertaken.

Referees and reference checking

You are required to nominate at least two referees including a current supervisor. If you do not have a current supervisor or you haven’t worked for that person for very long, you can provide your previous (most recent) supervisor.

If you wish to provide a third referee to support your applications across different roles / specialties, you may do so, but this should be provided up front and no more than three referees should be provided. If you need to provide a third reference at a later stage, please contact the JMO HelpDesk.

You will be invited to provide referee details via email when you are invited to interview for the first time in the recruitment campaign (or earlier in the process if the Job Owner requires it earlier). Once you enter your referee details, your referees will be emailed asking them to complete the reference check online. Referee reports submitted by your two referees will be used for all positions that you apply for during the campaign.

You should always speak with your referee prior to providing their details to confirm they are happy to provide a reference. It is also a good idea to ask your referee to confirm the email address they wish to be contacted on, as this can avoid delays in the recruitment process.

Offers of employment

Preliminary offers

Once interviews and reference checks are complete, the panel will make recommendations as to who should receive an offer. Preliminary offers are then sent out via email from the NSW Health ROB system. Preliminary Offers are sent from the ‘email offer’ date located on Campaign dates from 12pm and continue to be sent daily at regular intervals. A preliminary offer is a binding offer that will provide key information about the position but will not include a letter of appointment.

Accepting offers

When you receive an offer, you will have 48 hours from the time and date of the email to accept or decline the position. If you wish to discuss the option of delaying your decision, you must contact the Convenor for advice. Failure to accept/decline the position or obtain approval to delay your decision may result in your job offer being withdrawn.

Multiple offers

If you receive more than one offer, you need to accept one and decline all others (unless you are accepting two part-time roles, or roles where the dates don’t overlap). You should contact the Convenor if you wish to discuss your offer.

If you have already accepted a position but subsequently become eligible for a more desirable position, you will need to notify the Convenor of the other to inform them of your decision. You will be unable to accept the subsequent position until you have declined the previous offer.

Letter of offer

Once you accept your preliminary offer, pre-employment checks will be conducted and a letter of offer prepared and sent via email. Your letter of offer is conditional on all pre-employment checks being completed successfully. The email will provide information on how to accept the offer.

Eligibility lists

If you attend an interview and are not offered a position, you may be placed on an eligibility list (you will be advised via email). An eligibility list may be accessed for up to 18 months and allows facilities to fill vacancies without the need for further interviews.

Offers of employment to individuals on an eligibility list are made in the order in which the names appear on the list held by the employer.

Awards and rates of pay

For conditions, please refer to the Public Hospital Medical Officers Award and Employment Arrangements for Medical Officers in the NSW Public Health Service.

For salaries, please refer to the Health Professional and Medical Salaries State Award.



Current as at: Wednesday 6 April 2022